Services for Injured Workers

If you are injured, report the injury to your employer. If your employer has not specified a written policy on who to report to, report to your direct supervisor. This can be a manager, Human Resources or a safety director. If there is no assigned delegate, the employee should report to their immediate supervisor.

As of April 2013, employees have a very specific time frame to report an injury.

If an employee has suffered from an injury with a specific date associated with it, such as falling off a ladder, they have 20 days from the date of occurrence to report.

If the employee currently works for the employer with whom they are seeking benefits, and the injury occurred over a long period of time with no specific date associated with it, such as carpal tunnel syndrome, the employee must report within 20 days from the date of medical treatment.

If the employee is no longer employed with the employer they are seeking benefits from, the employee has 10 days from their last date of employment to report an injury.

For more information on employee responsibilities, review the Information for Injured Employees form (K-WC 27-A or K-WC 270-A) below.

Note: OSCAR registration is required for any records requests or filings in the Workers Compensation system.

Medical Benefits

If you are injured on the job, you are entitled to all medical treatment that may be reasonably needed to cure or relieve the effects of the injury. Under the law, your employer has the right to choose the authorized treating physician. If you seek treatment from a doctor not authorized or agreed upon by your employer, your employer or its insurance company is only liable up to $500 toward such medical bills. You do have the right to apply to the Director of Workers Compensation for a change of doctor. As an employee injured on the job, you are generally entitled to mileage reimbursement for trips to see a physician for distances in excess of five miles for the round trip. If you must hire transportation, this can also be reimbursed.

Compensation

No compensation is paid for the first week you are off work. After this waiting period, Kansas Workers Compensation law requires that an employer or its insurance carrier pay an injured employee two-thirds of the employee’s gross average weekly wage up to the amount of the applicable maximum benefits listed below.

Current Benefit Levels (July 1, 2021 - June 30, 2022):

Revised Maximum Weekly$737
Minimum Weekly$25
Revised Minimum Weekly Survivors Benefit$491
Mileage Reimbursement (effective January 1, 2021, to present)56¢ / mile

The actual amount you receive is the lesser of two amounts: either two-thirds of your gross average weekly wage; or, the maximum in effect at the date of the injury. This effective maximum does not change over the life of your claim, even though the maximum benefit level for each new 12-month interval usually increases by a small amount.

Weekly compensation is payable at the applicable rate until the doctor releases you to return to work. In no case can such payments exceed a total of $155,000 for permanent total or $130,000 for permanent partial or temporary disability.

Categories of Disability Compensation Benefits

Temporary Total Disability: Paid when the employee, due to an injury, is unable to engage in any type of substantial and gainful employment. Benefits are paid for the duration of the temporary total disability.

Disclaimer: Acceptance of employment with a different employer that requires the performance of activities you have stated you cannot perform because of the injury for which you are receiving temporary disability benefits could constitute fraud and could result in loss of future benefits and restitution of prior workers compensation awards and benefits paid.

Permanent Total Disability: Paid when the employee, due to an injury, has been rendered completely and permanently incapable of engaging in any type of substantial and gainful employment. The loss of both eyes, both hands, both arms, both feet, both legs, or any combination thereof, in the absence of proof to the contrary, shall also constitute a permanent total disability. By statute, substantially total paralysis, or incurable imbecility or insanity, resulting from injury independent of all other causes, shall also constitute permanent total disability.

Permanent Partial Scheduled Disability: Paid when the employee sustains complete or partial loss of use of a body part, such as an arm, due to a job-related injury. Compensation is limited to a percentage of the scheduled number of weeks.

Permanent Partial General Disability: Paid when the employee sustains permanent partial disability not specifically covered by the schedule. Compensation is based on the percentage of disability remaining after recovery and is limited to 415 weeks.

Survivors’ Benefits: Paid to an employee’s surviving spouse and dependent children if death occurs as a result of injury. Burial expenses up to $5,000 are also covered.

Additional important Benefits forms are available below.

The Date Calculator allows you to calculate time between two dates or to calculate the addition of days to a known date, whereas the Scheduled Injury and Whole Body calculators to compute compensation benefits owed to the claimant.

To utilize a calculator, click on one of the below and then follow the step-by-step instructions that have been provided for each program.

Disclaimer: "All rights reserved. This publication is protected by Copyright and permission should be obtained from the Kansas Department of Labor prior to any prohibited reproduction or transmission in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise. These programs were developed to be used solely as a tool but for the many variables, these programs may not fit all case situations.”

Claims Advisers (Ombudsmen) specialize in aiding injured workers, employers and insurance professionals with claims information and problems arising from job related injuries and illnesses. They act in an impartial manner and are available to provide the parties with general information about the current issues within the workers compensation system. For example, the ombudsmen have current information on changes in the law due to legislation, or decisions made by the Workers Compensation Appeals Board, the Court of Appeals or the Supreme Court. The Ombudsman Section can also assist parties on specific issues with current workers compensation claims.

Claims Advisers can provide information on a wide range of topics and issues concerning workers compensation to employees, employers, attorneys, insurance carriers and agents, healthcare providers and others. For injured workers, they can assist with the following:

  • General information
  • Medical treatment
  • Benefits not now being paid or not being paid on a timely basis
  • Resolution of unpaid medical benefits
  • To make timely notification to employer
  • Information about procedures for filing for a hearing or an appeal
  • Assistance with entitled benefits as a survivor (fatal claims)
  • Informal dispute resolution
  • Mediation assistance
  • To speak with a Spanish speaker
Disclaimer: Claims Advisers are not attorneys. They cannot provide legal advice. 

Services for Employers

Unless self-insured, the employer must advise its insurance carrier or group-funded pool of employee’s injury.

Per K.S.A. 44-557, when an accident occurs, you must make a report with the Division of Workers Compensation within 28 days, after the receipt of such knowledge, if the personal injuries which are sustained by such accidents, are sufficient wholly or partially to incapacitate the person injured from labor or service for more than the remainder of the day, shift or turn on which such injuries were sustained. The employer should report the injury to the insurer immediately upon knowledge.

As outlined in K.A.R. 51-9-17, all insurance carriers group pools and self-insurers are required to use Electronic Data Interchange (EDI) to file First Reports of Injury (FROI) and Subsequent Reports of Injury (SROI) using the Release 3 standards.

Immediately upon learning of an employee’s injury or death, the employer must furnish written information to the employee or employee’s dependents on available benefits (using Information for Injured Employees form K-WC 27-A or K-WC 270-A below), the claims process, an employer or insurance company contact for workers compensation claims, and other matters as required by law.

Note: OSCAR registration is required for any records requests or filings in the Workers Compensation system.

Employers are responsible for providing reasonable medical treatment, and also have the right to select the treating physician.

For questions, please contact kdol.wc@ks.gov.

The Compliance Unit monitors and assists employers to ensure that employers fulfill two requirements under the Workers Compensation Act: the requirement to secure workers compensation benefits for employees, and the requirement to file reports of alleged work accidents. Failure to secure workers compensation benefits, and failure to report accidents, can result in monetary penalties against the employer or its coverage provider. Failure to secure workers compensation benefits can also result in closure of the business.

Generally, an employer in a non-agricultural business, with more than $20,000 in non-family payroll, must secure workers compensation benefits for its employees. An employer can secure workers compensation benefits in one of three ways:

  • By purchasing a Workers Compensation insurance policy
  • By joining a group-funded Workers Compensation pool
  • By qualifying as a self-insurer

Which Kansas employers are excluded from Workers Compensation?

Employment categories excluded from the law are:

  • Certain agricultural pursuits
  • Realtors who qualify as independent contractors
  • Firefighters belonging to a firefighter’s relief association which has waived coverage under the workers compensation law
  • Sole proprietors and partners
  • Certain owner-operator vehicle drivers covered by their own occupational accident insurance policy

For information on Coverage and Compliance, please contact (785) 296-4000 (option 4) or kdol.wccompliance@ks.gov

Enforcing Coverage Requirements

Fraudulent or Abusive Acts: Administrative and Criminal: As defined in K.S.A. 44-5,120(d) and 44-5,125. Examples of fraudulent or abusive acts include but are not limited to:

  • Making false or misleading statements to obtain benefits
  • Presenting a false certificate of insurance
  • Submitting a charge for health care not furnished

The penalty for committing such acts:

  • $2,000 fine for each act of fraud or abuse
  • Misdemeanor or felony criminal charges 

Employer Failure to Secure Workers Compensation Insurance: In general, an employer with a payroll exceeding $20,000 must secure workers compensation coverage for its employees. The penalty for violating this provision is twice the annual premium or $25,000, whichever is greater. 

Employer Failure to Timely File Accident Report: Every employer has a duty to report employee accidents within 28 days if the injuries wholly or partially incapacitate the person for more than the day, shift or turn. Penalty for repeated violations is a $250 fine for each violation.

Verifying Coverage

The Workers Compensation Coverage Verification website provides public access to portions of the information reported by private workers compensation insurance carriers for use by the Kansas Department of Labor (KDOL). The accuracy of data from any third party cannot be guaranteed by KDOL, and KDOL is not responsible for the coverage information available through this link.

Coverage Usage Data

To interpret the chart below, the User Count is the number of times any user separately linked to the site in a given month. The Search Count is the number of times the user conducted an initial search. Employer Details Provided is the number of times the user clicks on a different link in the initial search results. Claims Processing Info Searches is the number of times the user clicks on a link to obtain contact information for the claims processor. Gaps in the counts are due to system upgrades or software update issues.

Usage data is obtained from the host of the Coverage Verification Service (CVS) search site. For assistance with verifying workers compensation coverage in Kansas, contact Workers Compensation Division.

 

    The primary functions of the Self-Insurance and Business Unit are to:

    • Review applications by individual employers who wish to operate as a self-insured entity
    • Review annual renewals of existing permits to see if each company still meets the criteria to be self-insured in the State of Kansas, pursuant to K.S.A. 44-532 and K.A.R. 51-14-4
    • Annually prepare the agency budget within established deadlines, and monitors monthly expenditures and receipts
    • Conduct an annual assessment of insurance companies, pools and self-insured entities

    For assistance with self-insurance, e-mail kdol.wcselfinsurance@ks.gov.

    For assistance with the annual assessment or to request another K-WC 92 form, e-mail kdol.wc@ks.gov.

    Forms and Publications

    Claims Advisers (Ombudsmen) specialize in aiding injured workers, employers and insurance professionals with claims information and problems arising from job related injuries and illnesses. They act in an impartial manner and are available to provide the parties with general information about the current issues within the workers compensation system. For example, the ombudsmen have current information on changes in the law due to legislation, or decisions made by the Workers Compensation Appeals Board, the Court of Appeals or the Supreme Court. The Ombudsman Section can also assist parties on specific issues with current workers compensation claims.

    Claims Advisers can provide information on a wide range of topics and issues concerning workers compensation to employees, employers, attorneys, insurance carriers and agents, healthcare providers and others. For employers and/or insurance companies, they can assist with the following:

    • General information
    • Assistance for Spanish speaking workers
    • To post Workers Compensation Rights and Responsibilities (K-WC 40-A)
    • Onsite visits for hands-on assistance
    • To provide required information to injured workers (K-WC 27-A/270-A)
    • Assisting with collection of medical bills by identifying appropriate carrier
    • To make timely submission of accident reports
    • Researching prior injuries (if permitted by Workers Compensation laws)
    • To make timely and appropriate payment of medical services
    • Conducting presentations and workshops
    • Election information
    • Making referrals to other agencies
    • Assistance with death benefit requirements
    • Informal dispute resolution
    Disclaimer: Claims Advisers are not attorneys. They cannot provide legal advice.